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Privacy Policy – Candidate Document Submission

According to Companies House, EDAN ACADEMY SOLUTIONS LTD (Company No. 16089832) is an active UK company incorporated on 19 November 2024 and operates in recruitment, educational support and placement services.  

Effective Date: 19 November 2024

EDAN ACADEMY SOLUTIONS LTD (“we”, “our”, “us”) is committed to protecting the privacy and security of all applicants, candidates, students, workers, and clients who submit documents through our website, email, or recruitment processes.

1. Information We Collect

When you submit documents to us, we may collect:

• Full name
• Contact details (email address, telephone number, address)
• Curriculum Vitae (CV) or résumé
• Cover letters
• Identification documents
• Right-to-work documentation
• Qualifications, certificates, and training records
• Employment history and references
• Disclosure and Barring Service (DBS) information where required
• Any other documents voluntarily provided during recruitment or enrolment processes

2. Purpose of Collection

We collect and process your information for the following purposes:

• Assessing suitability for employment, training, or educational opportunities
• Verifying qualifications, identity, and eligibility to work
• Matching candidates with suitable employers or placements
• Meeting legal and regulatory obligations
• Communicating regarding recruitment, training, and support services
• Maintaining records relating to applications and placements

3. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

• Consent
• Performance of a contract
• Compliance with legal obligations
• Legitimate business interests related to recruitment and educational services

4. Document Storage and Security

All documents submitted to EDAN ACADEMY SOLUTIONS LTD are stored securely using appropriate technical and organisational measures designed to protect personal information from unauthorised access, loss, misuse, alteration, or disclosure.

Access is restricted to authorised personnel involved in recruitment, compliance, administration, or educational support services.

5. Sharing Information

We may share your information with:

• Prospective employers
• Recruitment partners
• Training providers
• Regulatory authorities
• Professional advisers where legally required

We do not sell personal information to third parties.

6. Retention of Documents

Candidate and applicant documents may be retained for up to 24 months after the conclusion of the recruitment or placement process unless a longer retention period is required by law.

After the retention period expires, documents will be securely deleted or destroyed.

7. Your Rights

Under UK data protection legislation, you have the right to:

• Access your personal information
• Request correction of inaccurate data
• Request deletion of your data where applicable
• Restrict or object to processing
• Withdraw consent where processing relies on consent
• Lodge a complaint with the UK Information Commissioner’s Office (ICO)

8. Contact Us

For privacy-related enquiries, requests, or concerns, please contact:

EDAN ACADEMY SOLUTIONS LTD

35 Spencer Bridge Road

Northampton

England

NN5 5HA 

Email: raluca@edanacademy.co.uk 

9. Policy Updates

We may update this Privacy Policy from time to time. Any changes will be published on this website with an updated effective date.

Last Updated: 7 June 2026.